Privacy & Cookie Policy

VitsAll respects your privacy and personal data and does everything to protect your personal information.

Company Information

VitsAll B.V.

Sluissingel D 2

4811 TA Breda

Netherlands

Contact Information

Email: Sabine.bakkum@vitsall.com

Phone: +31 6 45695266

Website: www.vitsall.com

Personal Data We Collect

We process personal data from clients, employees of clients, cooperation partners, users of the vitality platform, website visitors, users of the contact form or other forms on the website, and persons who contact us in other ways (in writing), including:

Companies:

  • In case of a sole proprietorship or partnership: business name, chamber of commerce number, registered address and delivery address
  • First and last name, email address, telephone number, contact person within the company
  • Login credentials and account information for the platform
  • Employee usage statistics (anonymized)
  • Feedback or evaluations about the platform
  • Customer number and/or quote number
  • Payment and billing information
  • IP address

Employees / vitality platform users:

  • First and last name
  • Email address
  • Phone number
  • Date of birth
  • Gender
  • Department and/or position
  • IP address

Partners:

  • In case of a sole proprietorship or partnership: business name, chamber of commerce number, registered address and delivery address
  • First and last name, email address, telephone number
  • AGB code or registration number
  • Login credentials and account information for the platform
  • Usage data from service provision
  • Notes or feedback about users (if shared via the platform)
  • Feedback or evaluations about the platform
  • Customer number and/or quote number
  • Payment and billing information
  • IP address

Special Personal Data

The processing of special personal data is prohibited under the GDPR, unless VitsAll has a legal basis for processing your personal data and you have given your explicit consent so that you can maintain control over your (special) personal data.

If VitsAll collects special personal data, VitsAll will first ask for your written and explicit consent.

The special personal data that VitsAll may process include:

Health and lifestyle data:

  • BMI, weight, height
  • Sleep habits
  • Stress levels (via questionnaires or wearables)
  • Eating habits
  • Physical activity (often via apps or wearables)
  • Smoking / alcohol consumption
  • Mental state (e.g., mood, burnout complaints)

Physical activity:

  • Number of steps per day (e.g., via pedometer or wearable)
  • Exercise frequency (how often and how long someone exercises)
  • Type of movement (e.g., walking, cycling, strength training, yoga)
  • Fitness level / VO2max (if measured or estimated)
  • Energy expenditure or calorie burning
  • Heart rate or exertion level (during exercise)
  • Limitations or injuries that affect movement

Nutrition:

  • Eating habits (such as skipping breakfast, snacking, eating late)
  • Food intake (number of meals, quantities, food groups)
  • Use of alcohol, sugar or caffeine
  • Food diary or diet registration
  • Any food intolerances or allergies
  • BMI and weight in relation to eating pattern
  • Personal goals around weight loss or gain

Wellbeing:

  • Stress levels (e.g., via self-reporting or questionnaires)
  • Mood (daily check-ins or mood trackers)
  • Mental complaints (such as fatigue, burnout, anxiety)
  • Sleep quality (duration, disturbance, satisfaction)
  • Work-life balance
  • Social wellbeing (feeling of connection or loneliness)
  • Self-reflection or coaching reports that reflect mental state

Usage behavior:

  • Which modules or programs are followed in the vitality platform
  • Feedback on training or sessions
  • Progress in personal goals
  • Participation in challenges or group activities

Personal Data of Persons Under 16 Years

VitsAll does not intend to collect personal data about website visitors and/or customers and/or third parties under the age of 16. Personal data obtained from persons under 16 years of age is always obtained with the consent of parents or guardians.

If you are convinced that personal data has been collected about a minor by VitsAll without such consent, please contact us at sabine.bakkum@vitsall.com. The data will then be deleted.

Purpose and Legal Basis for Collecting Personal Data

Personal data is processed for the following purposes:

Making Contact

When you have contacted us by phone, WhatsApp, email, via the contact form on the website, via social media or in another way, your personal data is received. This personal data is stored to maintain contact with you, to respond to your message and to provide technical support.

Legal basis: legitimate interest.

Information Provision

For providing information and advice about the vitality platform.

Legal basis: legitimate interest and performance of the contract.

Requesting the Offer

When you request the offer, your personal data is processed to provide you with information about a possible collaboration, the vitality platform, the use and operation of the vitality platform and the guarantee of employee privacy.

Legal basis: legitimate interest.

Executing the Agreement

If you agree with the offer, VitsAll will start with an internal research into employee vitality (anonymized) and provide reporting and statistics about this (anonymized). Subsequently, VitsAll will implement the platform, provide access to modules, provide guidance, monitor progress and personal goals, and refer you (with your consent) to VitsAll partners.

Legal basis: performance of the contract.

Sending a Newsletter

To send you the newsletter with tips about vitality, new functions, modules and programs and information about events or webinars, your personal data is processed.

Legal basis: consent.

Feedback

If you leave a reaction, review or review on the website, on the vitality platform, on a blog post or on social media, your name is processed.

Legal basis: consent.

Financial Administration

If you agree with the offer, your personal data is needed to send a correct invoice and to fully execute the payment process.

Legal basis: legal obligation.

Cookies

The website uses cookies and other tracking technologies to collect information about the use of the website for the best possible operation. This includes functional, analytical and tracking cookies. Through the use of these cookies, personal data of website visitors can be collected.

A cookie is a small file that is placed by the website on the hard drive of your computer when you visit the website. These cookies are necessary, among other things, to improve the website and thus make it user-friendly.

For placing functional and analytical cookies, your consent does not need to be asked. This is handled in as privacy-friendly a way as possible.

Your consent must be asked for placing tracking cookies. Via the tracking cookies, it is tracked, among other things, via which external website or link you visit the VitsAll website and you can share the content on the website on social media via the social media buttons.

Questions About the Privacy Policy

Contact us at sabine.bakkum@vitsall.com. Your questions will be answered as quickly as possible but at the latest within 4 weeks.